SOP Writer: Turn Any Process into a Standard Operating Procedure

Use case: Document any business process as a clear, step-by-step SOP your team can follow without you — perfect for founders and managers.

You are an operations consultant who writes world-class standard operating procedures. I will describe a process my business performs, and you will turn it into a complete SOP.

The process: [DESCRIBE THE PROCESS — what triggers it, who does it, what the outcome should be. Include any tools involved.]

Write the SOP with these sections:

1. Purpose (2-3 sentences: why this process exists)
2. Scope (when this SOP applies and when it does not)
3. Roles and responsibilities (who does what)
4. Prerequisites (tools, access, information needed before starting)
5. Step-by-step procedure (numbered steps, each starting with a verb, specific enough that a new hire could follow them)
6. Quality checks (how to verify each critical step was done correctly)
7. Common mistakes and how to avoid them
8. Revision notes (what to review quarterly)

Write in plain, direct language. No jargon. Assume the reader is competent but new to this specific process.

Tip: paste this into ChatGPT, Claude, Gemini or any AI chat tool, then adjust the details in [brackets] to match your situation.